We are Hiring!

POSITION AVAILABLE IN OUR PROPERTY MANAGEMENT & RESIDENTIAL LETTINGS DEPARTMENT

MAIN DUTIES

Assisting with the day to day management of an assigned portfolio of Philip Tweedie & Company block managed developments and client owned rental properties.

BLOCK MANAGED PROPERTIES

  • Organise/supervise planned maintenance of both internal and external / grounds of properties including grounds, cleaning – gutters, windows, fire alarms and extinguishers, emergency lighting, painting as per managed contract.
  • Assist in Liaising with approved contractors, organise appropriate quotations and seek approval from Property Management committee as necessary for maintenance.
  • Carry out site visits and site audits as required with contractors or Management committee representatives.
  • Co-ordinate response to onsite property emergencies and ensure effective management of same.
  • Where necessary, attend AGMs` as representative of P Tweedie & Company and provide explanation for proposed budget and queries in relation to accounts as necessary.
  • On occasion take minutes of meetings and circulate minutes for approval.
  • Follow up and action AOB discussed and agreed at meetings.

RENTAL PROPERTIES

  • Liaise with new clients and carry out initial rental property inspection, including completion of all relevant paperwork.
  • Carry out regular rental property inspections and liaise with the tenant /property owners regarding outcome of inspections.
  • Co-ordinate any maintenance issues with agreed contractors, ensuring property owners and tenants are kept informed.

AD HOC DUTIES

  • Day to day management of all rental and property management calls and correspondence, ensuring prompt responses.
  • Assist accounts office in debt recovery of overdue rents and management fees.
  • On-going communication with property management committee and owners in relation to property queries, accounts.
  • Regular communication with contractors and clients ensuring the management and delivery of an effective and professional service.
  • Maintain an up to date record of all actions on the Company’s database.
  • Provide a high quality service to all clients of Philip Tweedie & Company.
  • Any other duties as deemed by the Directors to be within the scope of your skills.

PERSONAL SPECIFICATION

Essential

  • Highly organised and methodical
  • Experienced in managing a range of tasks/issues at any one time
  • Good communicator on the phone / email and in person
  • Professional attitude to getting jobs done
  • Clean driving licence
  • Available to attend evening meetings as required

Desirable

  • Experience of working in rental/property management

TERMS

Location:
Philip Tweedie & Company
62-64 New Row, Coleraine, BT52 1EJ

Hours:
Monday to Friday: 9am to 5.00pm
Saturday: 10am to 12 pm

Salary:
To be agreed depending on experience

Car:
Essential

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