POSITION AVAILABLE IN OUR PROPERTY MANAGEMENT & RESIDENTIAL LETTINGS DEPARTMENT

MAIN DUTIES

Assisting with the day to day management of an assigned portfolio of Philip Tweedie & Company block managed developments and client owned rental properties.

BLOCK MANAGED PROPERTIES

• Organise/supervise planned maintenance of both internal and external / grounds of properties including grounds, cleaning – gutters, windows, fire alarms and extinguishers, emergency lighting, painting as per managed contract.
• Assist in Liaising with approved contractors, organise appropriate quotations and seek approval from Property Management committee as necessary for maintenance.
• Carry out site visits and site audits as required with contractors or Management committee representatives.
• Co-ordinate response to onsite property emergencies and ensure effective management of same.
• Where necessary, attend AGMs` as representative of P Tweedie & Company and provide explanation for proposed budget and queries in relation to accounts as necessary.
• On occasion take minutes of meetings and circulate minutes for approval.
• Follow up and action AOB discussed and agreed at meetings.

RENTAL PROPERTIES

• Liaise with new clients and carry out initial rental property inspection, including completion of all relevant paperwork.
• Carry out regular rental property inspections and liaise with the tenant /property owners regarding outcome of inspections.
• Co-ordinate any maintenance issues with agreed contractors, ensuring property owners and tenants are kept informed.

AD HOC DUTIES

• Day to day management of all rental and property management calls and correspondence, ensuring prompt responses.
• Assist accounts office in debt recovery of overdue rents and management fees.
• On-going communication with property management committee and owners in relation to property queries, accounts.
• Regular communication with contractors and clients ensuring the management and delivery of an effective and professional service.
• Maintain an up to date record of all actions on the Company’s database.
• Provide a high quality service to all clients of Philip Tweedie & Company.
• Any other duties as deemed by the Directors to be within the scope of your skills.

PERSONAL SPECIFICATION

Essential

• Highly organised and methodical
• Experienced in managing a range of tasks/issues at any one time
• Good communicator on the phone / email and in person
• Professional attitude to getting jobs done
• Clean driving licence
• Available to attend evening meetings as required

Desirable

• Experience of working in rental/property management

TERMS

Location:
Philip Tweedie & Company
62-64 New Row, Coleraine, BT52 1EJ

Hours:
Monday to Friday: 9am to 5.00pm
Saturday: 10am to 12 pm

Salary:
To be agreed depending on experience

Car:
Essential